• Auction Committee

Charity Auction Planning: Many Ways to Help

Updated: Oct 7

Our 37th Annual Charity Auction is our largest event of the year, raising much-needed funds to offset the costs of running our school! The auction event is a fun time to come together as a school community. This year’s Charity Auction will take place on Saturday, February 12, 2022, at St. Andrew’s Elementary School.


Auction Details

Our auction has 3 elements: a RAFFLE, an ONLINE SILENT AUCTION (February 1-12) followed by the DINNER & LIVE AUCTION EVENT (February 12), where you can bid on items donated from the community and are sold to the highest bidder. You can participate in one or all three to support our school.

  • Raffle Hopefully, in time for Christmas break, raffle ticket packets will go home with students. Raffle tickets are 1 ticket for $1 and 12 tickets for $10. Parents will receive color-coded tickets to sell. Don’t worry about cutting these sheets— tickets will be cut after they are appropriately counted. Each student has a goal of selling 75 tickets— an all-school goal of 7,000 tickets.

  • Online Auction: February 1-12 Prior to our Dinner & Live Auction Event, we will host an Online Silent Auction through our Greater Giving portal, where you, your family, and your friends can support our school by bidding from the comfort of your homes! Most gift certificates, small bundles, and smaller items will be available on the online auction only.

  • Dinner & Live Auction Event: February 12 from 6:00 pm -10:00 pm This is the biggest (Adult-only) party of the St. Andrew’s School year that you won't want to miss! Save the date now to plan your special valentine’s dinner with us--and don't forget to bring a few friends! We will have a Live Auction for class projects, large gift baskets, and larger ticket items. We invite you to bid while enjoying good food, drinks, and music and connecting with other parents, teachers, community members, and friends. You can also make a 100% tax-deductible donation towards our item-less items.

Event tickets for the Annual Charity Auction include dinner, drinks, and a fabulous assortment of desserts. Tickets are $40 per person. The link to buy tickets will be available in January. More details will be available in January.



Committees

"Many hands make for light work," or so the saying goes. There are many ways to get involved to ensure this event is a success. Please read the brief descriptions and email Mrs. Whitehair if you can help.

  • Raffle Tickets - This chair will help select raffle items, coordinate with publicity to develop a flyer, and be responsible for coordinating volunteers to print and count tickets.

  • Family Solicitations - Help make donation calls to families and friends of St. Andrew's.

  • Business Solicitations - Help make donation calls to area businesses. Don't worry, there are helpful talking points and tips to ensure success.

  • Silent Auction - Help showcase and photograph donations. Data entry.

  • Oral Auction - We are looking for a chair to help organize larger donation items and help showcase items the night of the auction.

  • Decorations - This committee needs help prepping items in the lead-up to auction and setting up on February 11th.

  • Food - The chair needs help coordinating the donation of food items and prepping the food the day of the auction.

  • Games - This chair needs to plan fun games during breaks of the live auction and helps collect donations the night of.

  • Ticket Sale- This committee needs help coordinating with the decorations committee on table assignments and help with ticket sales.

  • Beverages - This chair needs to run the beverage table and coordinate volunteers for the night of the auction.

  • Mailings - This committee needs help stuffing envelopes the week of October 10th - 14th.


A great Auction begins with great Donations. What will YOU donate to help make our auction a success?

What kind of donations are we asking for?

  • Host a party: Wine tasting, beer tasting, chocolate tasting, the ideas are endless.

  • Organize a unique experience: Cooking/Dining with a popular chef; Behind-the-scenes tour; hike or camping trip.

  • Arrange a themed basket: Join a few of your friends to pull items together for a fun themed basket to bid on.

  • Offer a stay in a vacation home: Table Rock, Ozarks, Grand Lake, Colorado, or beyond!

  • Share a special skill: Teach a group how to dance, fly-fish, cook, bake, hit a line drive, knit, etc.

  • Donate event tickets: Sporting events, concerts, shows, ballet, plays, etc.

  • Contribute goods and services: Gift certificates to retail shops or restaurants, bottles of wine and champagne, spa or gym gift certificates, sports memorabilia, etc.

  • Help send out donations requests from the community: We need lots of help with this. It’s easy and can be done on your own time. Please email Shannon Woods if interested in helping out with procurement!



How do I donate?

  • Cash donations or gift certificates may be drop off or mail your donation to the school office, attn: 37th Auction Committee, 301 S. Buckey, Abilene, KS 6741. Please note, we may pair your donation with another item to make a minimum value package of $25. Starting January 4, 2022, we will be accepting delivery of larger donation items. Please call the school to arrange a drop-off time at 785-263-2453.

  • VENMO: If you have a VENMO account, donations may be made directly to us using this platform. Details coming soon.

  • Submit donation online: Greater Giving Donation Portal or use this form to donate.

Sponsorship Levels

  • Legacy - $2,000

  • Platinum - $1000

  • Gold - $500

  • Silver - $250

  • Any Donation

We are always blessed by the outpouring of support we receive from our community.


In order to thank individuals and businesses properly, we are providing new sponsorship level options this year. To be included in printed materials, logos and ads must be emailed to the publicity committee by January 20, 2022.


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